Confidentiality and Access of Student Records

The Registrar’s Office maintains permanent education records of both credit and non-credit courses. The permanent record for credit courses contains the following: student’s name, social security number, address, sex, date of birth, mode of admission, TASP/THEA/TSI or alternative exam scores, academic work undertaken, grades and grade points and credit hours earned, scholastic standing, and degrees and/or certificates awarded. The permanent record for non-credit courses from 1990-present contains the following: student’s name, address, social security number, date of birth, sex, courses taken, satisfactory or unsatisfactory completion, CEUs earned, and contact hours.

Student records are released only for use by faculty and professional staff for authorized College-related purposes. The release of student records (transcripts) for off-campus use occurs only with the student’s knowledge and consent, or where required by law. Students may obtain an official or unofficial student copy of the permanent record from the Registrar’s Office only with appropriate ID unless the student properly authorizes a third party.